Consulting Services

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With extensive experience acquired over the last 20 years, The Conference Company offers a specialist strategic consultancy service, including but not limited to the following key areas of international and national association conferencing.

Bid Compilation, Host Agreement Interpretation and Negotiation

  • Assisting the national association to bid for the International Conference. (We offer this service at no charge, working with the local bureaus and tourism bodies to ensure due diligence.)
  • Compilation of the bid document by the chairperson and host committee.
  • Assessment, evaluation and negotiation of hosting agreement.
  • Structure and formatting of relevant and conference specific budgets.
  • Co-ordination of financial support from the National and Regional Convention Bureau with regard to marketing, optimising participation and providing support services.

Conference Secretariat Governance and Procedures

  • Setting up of an independent entity to host the conference and comply with the financial statutory requirements under the South African framework.
  • Formulating a conference specific project plan with timelines, milestones and actions.

Supplier Evaluation and Vetting

  • Tender compilation for conference services from suppliers, transparent evaluation processing procedure, appointment and contract negotiation.

Professional Speaking

CEO, Nina Freysen-Pretorius, with her wealth of experience and passion for the industry, speaks on the following topics:

  • The Value of Meetings to the Economy.
  • 10 Steps to a Successful Meeting.


Get in touch


Thanks for all the effort  that went into the gala Dinner and I hope that you feel that it was a success—I believe we the participants felt that it went off well.
Congratulations on a successful congress.

Mayo Clinic, Prof Bernard Gersh

I would like to thank you most sincerely again for all your hard work in organizing such a successful SAHeart congress alongside the WSCTS congress. The two gala events that I attended were excellent... The exhibition space was light and airy and ... the majority of the industry partners were very happy... My interaction with all international faculty was extremely complimentary and positive and the local delegates enjoyed all aspects of the conference.

President South African Heart Association, Dr Liesl Zühlke

The Conference Company role in coordinating, planning and executing the logistics of the event was spectacular, and at most of the times they exceeded our expectation. Delivered by a team with full dedication, high quality standards and having ownership to the event made it very enjoyable for us to work with your entire team. The efficiency of the Registration and Finance Team prior to the conference and on-site was commendable, as was the helpfulness of the Project Team with delegate queries and assistance.

It is with full conviction that CIFOR highly recommends The Conference Company as a reliable and tested partner especially for any huge scale international conference.

The Center for International Forestry Research (CIFOR), Kamal C. Prawiranegara

I have so enjoyed working with you and I will think back fondly on my time spent in planning the conference.  I do sincerely hope that we will have the opportunity to work together in the very near future.


The Conference Company is a capacitated organisation with great skills and innovation and provided an exceptional service to WISA and the Organising Committee and comes highly recommended in the planning and management of conferences and events of this scale and scope.

WISA, Dan Naidoo

We find them responsive and have always provided the type of service which we … have come to expect. I can highly recommend them as conference organisers and facilitators

PKF Chartered Accountants & Business Advisers, IG Abbot

The people involved in the project never missed a deadline and have always been willing to assist whenever the need arose, making them feel like part of our team. I found all staff I dealt with at the Conference Company to be most proficient, friendly and helpful.

FPI, Adele Whyte

Call us in Durban
+27 31 303 9852

Call us in Cape Town
+27 21 914 2751

Call us in Johannesburg
+27 11 465 0334


  • AMC Institute
  • Cape Town Tourism - The Conference Company Affiliation Membership
  • EXSA - The Conference Company Affiliation Membership
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